rocket We’ve joined the Appfire family! Learn more

SoftwarePlant Website Privacy Policy

(hereinafter referred to as “Policy”)

 

1. DATA CONTROLLER

The data controller of the following data subjects:

  1. Visitors of the softwareplant.com website and all of its subdomains, including jira.softwareplant.com and wiki.softwareplant.com (jointly referred to as “Websites”);
  2. Subscribers of Partner Updates and SoftwarePlant’s Newsletter (jointly referred to as “Subscribers”);
  3. Participants of webinars organized by SoftwarePlant;
  4. Those who reach out to SoftwarePlant via the contact form on softwareplant.com website or via email;
  5. Job candidates

is SoftwarePlant sp. z o.o. sp. k. with its registered office at ul. Łopuszańska 95 (Astrum Business Park), 02-457 Warszawa, entered in the Register of Entrepreneurs of the National Court Register (KRS) kept by the District Court for the Capital City of Warsaw, 14th Commercial Division of the National Court Register, under the KRS number: 0000660109, NIP (Tax ID No.): 5342506320 (“SoftwarePlant,” “we,” “our”).

For all questions relating to your privacy, you can contact SoftwarePlant at data.protection@softwareplant.com.

2. PURPOSES AND LEGAL BASIS FOR DATA PROCESSING

We process your personal data for the following purposes:

  1. Visitors of the Websites:
    • Ensuring the proper technical performance of the Websites (Art. 6.1(b) of the GDPR);
    • Profiling for the purpose of analysis of the Websites usage statistics (Art. 6.1(f) of the GDPR).

    Providing your personal data is not mandatory, but it is necessary for the use of the Websites.

  2. Subscribers:
    • Direct marketing of the services provided by SoftwarePlant (Art. 6.1(f) of the GDPR);
    • Providing you with individualized cooperation offers – as long as you consent to receive such information (Art. 6.1(a) of the GDPR).

    Providing your personal data is not mandatory, but it is necessary for you to receive the Partner Updates or SoftwarePlant’s Newsletter.

  3. Participants of webinars organized by SoftwarePlant:
    • Organization of the webinars and provision of the services under the agreement between you and SoftwarePlant (Art. 6.1(b) of the GDPR);
    • Direct marketing of the services provided by SoftwarePlant (Art. 6.1(f) of the GDPR);
    • Providing you with individual commercial offers – only if you give your consent to receive such information (Art. 6.1(a) of the GDPR).

    Providing your personal data is not mandatory, but it is necessary for you to participate in the webinars and receive individual commercial offers.

  4. Those who reach out to SoftwarePlant via the contact form on softwareplant.com website or via email:
    • Responding to the inquiries received (Art. 6.1(f) of the GDPR).

    Providing your personal data is not mandatory, but it is necessary for us to respond to your inquiry.

  5. Job candidates:
    • Carrying out the recruitment process and assessing your abilities, competencies, and suitability for the position you are applying for (Art. 6.1(b) and Art. 6.1(a) of the GDPR);
    • Keeping records of documents related to your job application for the purposes of future recruitment processes – only if you give your consent (Art. 6.1(a) of the GDPR);
    • Fulfillment of legal obligations arising from the Labor Code and other provisions of Polish labor law (Art. 6.1(c) of the GDPR).

To the extent specified in the provisions of the Polish Labor Code (Art. 221), providing your personal data is necessary to carry out the recruitment process. If you do not want us to process your personal data to an extent greater than the one specified in the provisions of the Polish Labor Code, do not include them in your application. In other respects, providing data is voluntary and is not a condition for taking part in the recruitment process. 

3. CATEGORIES OF DATA WE PROCESS

In case of:

  1. Visitors of the Websites
    • We process the IP address, session ID, metadata stored by cookies (provided you have consented to such storage), your Internet, browser, and network activity such as clickstream/online website tracking information and data related to user activity such as browser visits, page views, visits, and unique visitors data;
  2. Subscribers
    • We process identification and contact information such as your name, company name, email address;
  3. Participants of webinars organized by SoftwarePlant
    • We process identification and contact information such as your name, company name, email address;
  4. Those who reach out to SoftwarePlant via the contact form on softwareplant.com website or via email
    • We process identification and contact information such as your name, company name, email address, or other information that you voluntarily provide to us;
  5. Job candidates
    • We process your name, email address, telephone number, information about your education, qualifications, prior employment, and other information you voluntarily provide to us in your job application.

4. DATA RETENTION PERIOD

We store your personal data for the following period:

  1. Visitors of the Websites:
    • We store information about your IP address for as long as it is archived in the logs of the server on which our website is located;
    • We store information contained in cookie files for the period specified in the Cookie Policy;
  2. Subscribers:
    • We store the data necessary to send the Partner Updates or SoftwarePlant’s Newsletter until you oppose to or withdraw your consent to receive it;
  3. Participants of webinars organized by SoftwarePlant:
    • We store the data necessary for you to participate in the webinars for as long as is required by law for the limitation periods of claims;
    • If – while registering for the webinars – you also give us your consent to receive marketing e-mails and/or individualized cooperation offers, we will store your data until you withdraw your consent;
  4. Those who reach out to SoftwarePlant via the contact form on softwareplant.com website or via email:
    • We store the data necessary to respond to your inquiries for as long as is necessary to resolve your case or as long as is required by law for the limitation periods of claims;
    • In addition, we retain personal data needed to defend or pursue claims for as long as required by law;
  5. Job candidates:
    • If you do not give your consent to the processing of your personal data contained in your application for the purpose of future recruitment processes, we delete your data immediately after the recruitment process for the position you applied for is terminated;
    • If you give your consent to the processing of your personal data contained in your application for the purpose of future recruitment processes, we store the data until you withdraw your consent, but no longer than for two (2) years after the recruitment process for the position you applied for is terminated.

5. DISCLOSURE OF YOUR PERSONAL DATA

We may disclose your personal data to:
  1. Visitors of the Websites:
    • IT services and systems providers, including analytics services and tools that we use to operate our website and analyze website usage statistics;
    • legal advisors and consultants to the extent that disclosure is necessary for our use of their services;
  2. Subscribers:
    • IT services and systems providers that we use to send the Partner Updates or SoftwarePlant’s Newsletter;
    • legal advisors and consultants, to the extent that disclosure is necessary for our use of their services;
  3. Participants of webinars organized by SoftwarePlant:
    • IT services and systems providers that we use to facilitate our webinars;
    • legal advisors and consultants, to the extent that disclosure is necessary for our use of their services;
  4. Those who reach out to SoftwarePlant via the contact form on softwareplant.com website or via email:
    • IT services and systems providers that we use to operate the contact form on softwareplant.com website and our mailboxes;
    • legal advisors and consultants, to the extent that disclosure is necessary for our use of their services;
  5. Job candidates:
    • IT services and systems providers that we use to carry out the recruitment process;
    • legal advisors and consultants to the extent that disclosure is necessary for our use of their services.
We transfer your personal data outside the European Economic Area, in particular to the USA and Canada. However, any such transfer will be made in accordance with provisions of the GDPR and based on appropriate safeguards such as standard contractual clauses (as specified in Art. 46.2 of the GDPR).

6. YOUR RIGHTS

You have the right to:

  • access your data: You have the right to access the information that we have on you. If you choose to exercise this right, upon your request, we will also make sure to provide you with a copy of the data we process about you and information about how we process them. We will fulfill your request by sending your copy electronically unless the request expressly specifies a different method. For any subsequent access request, we may charge you with an administrative fee;
  • rectification of data, erasure, and restriction of processing: If you believe that the information we have about you is incorrect, you are welcome to contact us, so we can update it and keep your data accurate. We will automatically delete information about you after it is no longer needed for the purposes it was collected for. Nonetheless, if at any point you wish for us to delete information about you, you have the right to do so. You also have the right to obtain restriction of processing of your data;
  • data portability: In case the processing of your personal data is based on a contract or your consent, you have the right to receive the personal data you have provided to us in a structured, commonly used, and machine-readable format. You can also request us to transmit such data to another controller if it is technically feasible;
  • withdraw your consent and object to processing: If the processing of your data is based on consent, you have the right to withdraw your consent at any time. Withdrawal of consent will not affect the lawfulness of processing based on this consent before its withdrawal. In case the processing of your data is based on our legitimate interest, you have the right to object to such processing.

In order to comply with requests concerning your rights, if the information you provide is insufficient to identify you, we will ask you to give us some additional information that we will use to verify your identity. If you fail to provide such information, we may refuse to fulfill your request.

7. AUTOMATED DECISION MAKING

We do not use any information you provide for automated decision-making purposes.

8. CHANGES TO THE POLICY

We constantly review our Policy and strive towards making it better. Thus, we reserve the right to amend this Policy from time to time. We will not reduce any of your rights stated in this Policy without asking for explicit prior consent to the changes. Each amendment to the Policy will be signed with the date of publishing and will be effective from that date.